SGA Minutes October 6, 2023

Eighth Session

I. Call to Order, Roll Call (2 minutes); Time: 02:17 p.m.

Attendance

• President: Bolton – P
• Vice President: Belford – P
• Chief of Staff: Marcano – P
• President Pro Temp: Buggs – P
• Chief Financial Advisor: Aujla – P
• CEST Senator H: Harvey – P
• CON Senator H: Elizondo – NP
• COB Senator: Vickers – P
• HONORS College Senator: Pabey – P
• Advisor: Rupp – P
• Raven Chant – P

II. Approval of the Agenda (2 minutes)

A.       Senator Pabey moves to approve

B.       Vice President Belford seconds

C.       Agenda approved

III. Approval of Minutes (1 minute)

A.       Senator Pabey moves to approve

B.       Senator Vickers seconds

C.       Minutes approved

IV. Executive Board (15 minutes per)

A.       David Bolton, President

1. ROTC Space for cadets
   1. Eric Namesnick wishes to have a specific location for cadet students on campus. We are trying to set up a meeting Jacob Linsen for this.
      • How large is the ROTC population on campus and are there any bigger student organizations that would need the resources?
2. SGA representation on Integrity Taskforce/New Initiatives for Faculty Senate
   1. Professors are worried about possibly lacking AI detection in classrooms.
      • President Pro-Tempore Buggs is interested in this
   2. Opening a forum about student experiences on the topic of AI
3. 1. DEIJB Representative for Faculty Senate
      1. Need two students to sit on the DEIJB branch for the faculty Senate
         • It is a sub-committee
   • If we can, try to have at least one member of SGA a part of it.

B.       Chloe Belford, Vice President

1. Committees
   1. Need to reassign people to the committees ASAP
   2. Prioritizing four committees
2. ASL
   1. Marianne Cahill was happy to help. Going to speak to one of the higher ups

C.       Harbir Aujla, Chief Financial Officer

1. Event Overview: Financial (Meet & Greet)
   1. Good turnout. Many came in asking what is SGA. Budget was around $120.
      • We have the plans and funds for more

D.      Joshua Buggs, Pro-Tempore

1. Outreach Hours
   1. Get them and log them
   2. With committees, they will bring more
      • If need to more, ask and will set up times to go to events for more hours

E.     Dr. Richard Rupp, Faculty Advisor

1. Five are going to ASGA. Conference fee is $300 – $500
   1. Networking and coming back with information learned
      • Need to have your own transportation

F.     Scott Iverson, Assistant Vice Chancellor for Housing and Student Life

G.    Raven Chant

1. Handout has been given to members.
   1. Holds the information for how SGA should run
2. Make sure outreach hours are being completed and logging them

V. Interview (30 minutes)

1. Position: CHESS Senator for Hammond

VI. Resolutions

1. S.R. 23-06 – PNW Sustainability Committee
   1. Chair of the committee be an SGA member with rest being student body
   2. Senator Pabey Moves
   3. Senator Vickers seconds
   4. Resolution passes
2. S.R. 23-07 – Westville Period Product Accessibility Initiative: Researching Phase
   1. Phase One of the project where surveys will be sent out for all students and administrations along with interviews about the bathrooms, food pantries, and student workers and free menstrual products.
      • Will be discussed and amended for the next SGA meeting
3. S.R. 23-08 – Westville Trunk or Treat
   1. SGA will participate in the event. purchase decorations as well as candy for the event.
      1. Senator Pabey moves
      2. Senator Vickers seconds
      3. Resolution passes

VII. Current Items (3 Minutes)

1. S.R. 23-02 – Senator Harvey’s Quote of the Week
   • Tentative time for first post is Wednesday, October 11, 2023
2. S.R. 23-03 – Supplemental Instruction Audit
   • Will be setting up a meeting with Catharine Olsen
3. S.R. 23-04 – Student Service Fund Allocation Audit
   • No progress made yet. Need to set up a meeting with Brooke
4. S.R. 23-05 – Hammond Local Transportation
   • Meeting was had with Jacob Linsen.

VIII. Added Business / Concerns (5 minutess)

1. Day of Giving
   • We have been registered.
2. Vet Senate Position
   • Anthony Palona wishes to open a position for a Veteran Senate. Currently not in attendance to discuss.
3. Winter Wonderland
   • Students have spoken out and enjoyed last years event. Need to book alumni hall ASAP.
4. Graduate Senator
   • We have an application in our email for the position.

IX. Open Comments from Student Senate (5 minutes per)

X. Open Comments from Student Body (5 minutes per)

XI. Meeting Adjourned

1. Senator Vickers moves to adjourn meeting
2. Senator Buggs seconds
3. Meeting is adjourned at 4:12pm