SGA Senate Meeting Minutes December 4, 2021

December 4, 2021

Sixth Session

I. Call to Order, Roll Call (2 minutes); Time: 07:34 am

Present

President Oriana White
Vice President Megan Granados
Chief of Staff Aneri Patel
CHESS Senator (H) Emily Feliciano
CES Senator (W) Mya Methner
CON Senator (H) Mason Cook
COT Senator (W) Braden Regier
Honors College Senator (H) David Bolton
Honors College Senator (W) Saige Addison
Graduate Studies Senator (H) Evan Fus
Graduate Studies Senator (W) Daniel Gyekye
COB Senator (H) Leo Winders

Absent

Faculty Advisor Dr. Richard Rupp

II. Approval of the Agenda (2 minutes)

A. CFO Cook proposes to add “Breast Cancer Pop-Up Event” to Added Business/Concerns
section of agenda

1. Motion: Senator Fus

2. Second: Senator Regier

3. Measure: Pass

III. Approval of Minutes (1 minute)

A. Motion: Senator Cook

B. Second: Senator Fus

C. Measure: Pass

IV. Executive Board (2 minutes per)

A. Oriana White, President

1. Spring Meeting Schedule

a) Days for Spring 2022’s meetings are in the google drive

b) 1st meeting is on January 21st, 2022

B. Megan Granados, Vice President

1. House of Representatives

a) Will begin next semester with representatives from student organizations, athletics, etc.

2. Outreach Hours Overview

a) Great job on November’s outreach hours

b) Overall, make sure to get the Dean meetings in

(1) If you need help getting outreach hours, reach out to Vice President and President Pro-Tempore

c) December outreach hours: 6 for Senators and 10 for Executive Board

C. Aneri Patel, Chief of Staff

1. Executive Report

a) Executive board discussed the following:

(1) Current events, future event protocol (Holiday Wishes, Cram Jam)

(2) DOCC emails

(3) SGA Documents (agendas and meeting minutes)

(4) SGA Pictures

2. SustainPNW Committee

a) Still looking for representatives from all colleges

b) Please let the colleges know and reach out to COS if there are any students interested

D. Mya Methner, President Pro-Tempore

1. None

E. Mason Cook, Chief Financial Officer

1. Budget Update

a) $945 for the Spring Semester

F. Dr. Richard Rupp, Faculty Advisor

1. None

V. Interview (30 minutes)

A. Position: Honors College Senator for Hammond

1. Candidate: David Bolton, sophomore majoring in Communications with minors in Psychology and Human Resources

2. Discussions were held

3. Vote on: David Bolton for Hammond Honors College Senator

4. Motion: Senator Addison

5. Second: Senator Regier

6. Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G.

Vote Y Y A Y Y Y Y Y Y

7. David Bolton is voted in as the Hammond Honors College Senator.

VI. Spring Meeting Time (5 minutes)

A. Days: Friday

B. Original Time: 1pm – 3pm

1. Vote on: Changing the original time

2. Motion: Senator Cook

3. Second: Senator Methner

4. Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G. D.B.

Vote N Y A Y Y A N N N Y

5. Tie Breaker: Vice President Granados votes YAY.

6. Original time will change

C. Proposed New Time: 4:30pm – 6:30pm

1. Vote on: Changing the meeting time to 4:30pm – 6:30pm

2. Motion: Senator Cook

3. Second: Senator Methner

4. Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G. D.B.

Vote N Y A Y Y A Y N Y Y

5. Spring 2022 Senate meeting time changes to Fridays at 4:30pm – 6:30pm.

VII. Preferred Pronouns (5 minutes)

A. Pronoun pins passed out by President White

VIII. Elections Packet Approval (5 minutes)

A. The Elections Packet for 2022-2023 was presented

1. Vote on: Approving the Elections Packet

2. Motion: Senator Cook

3. Second: Senator Fus

4. Measure: Pass

5. Majority vote yes

B. The Elections Packet for 2022-2023 was approved by the Senate.

IX. Legislative Items (10 minutes per)

A. S.R. 21-07 Gift Exchange

1. Will occur during Cram Jam

a) Vote on: S.R. 21-07

b) Motion: Senator Fus

c) Second: Senator Methner

d) Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G. D.B.

Vote Y Y A Y Y Y Y Y Y Y

e) S.R. 21-07 passes.

B. S.R. 21-08 Free Textbook Library

1. 1st – 3rd week of classes

2. Plans to advertise (flyers, social media, word of mouth)

3. Changes

a) Vote on: amending point 3 on S.R. 21-08 to eliminate allocating money

b) Motion: Senator Regier

c) Second: Senator Methner

d) Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G. D.B.

Vote Y Y A Y Y Y Y Y Y Y

e) Point 3 on S.R. 21-08 is amended.

4. Vote on: S.R. 21-08

5. Motion: Senator Fus

6. Second: Senator Addison

7. Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G. D.B.

Vote Y Y A Y Y Y Y Y Y Y

8. S.R. 21-08 passes.

C. S.R. 21-09 Spirit Week

1. Pajama Day, Jersey Day, Meme Day, School Spirit, Sunglasses Day

2. Vote on: Amending S.R. 21-09 from Dec 6-9 to Homecoming Week Spring 2022

3. Motion: Senator Fus

4. Second: Senator Methner

5. Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G. D.B.

Vote Y Y A Y Y Y Y Y Y Y

6. S.R. 21-09 is amended.

7. Vote on: S.R. 21-09

8. Motion: Senator Fus

9. Second: Senator Methner

10. Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G. D.B.

Vote Y Y A Y Y Y Y Y Y Y

11. S.R. 21-09 passes.

X. Event Overview (3 minutes per)

A. Game and Pizza Night (Pt. 2)

1. Senator Regier: event went well

a) ran it with Senator Feliciano for Westville → 25 students attended

b) Hammond trivia went well → 50 students attended

2. Advertise more next time

3. Changes: not advertise the pizza aspect or get pizza later

a) Could have people hand out pizza

b) Room was not ideal

c) Look at floor plans for future events

XI. Current Items (3 minutes per)

A. Holiday Wishes Act

1. Both campuses

2. Don’t need tables for the event

3. Cannot have a tree in SULB and LSF → the time to reserve the space is passses

a) Have to move the event and put the trees in the SGA offices

4. Tuesday 12/7 → Westville

5. Wednesday 12/8 and Thursday

B. Cram Jam

1. Library is good to go and so is Paws to Destress is good to go as well

a) Westville: Monday and Tuesday

b) Hammond: Wednesday and Thursday

(1) Fruits and Granola: Monday and Wednesday

(2) Protein and Junk Food: Tuesday and Thursday

XII. Added Business/Concerns (5 minutes per)

A. Bylaws Changes

1. Vote on: approving the Bylaws changes

2. Motion: Senator Fus

3. Second: Senator Addison

4. Measure: Pass

M.C. M.M. S.Y. E.Fl. L.W. E.Fu. B.R. S.A. D.G. D.B.

Vote Y Y A Y Y Y Y Y Y Y

5. Bylaws changes are approved by the Senate.

B. Future Event Protocol

1. Event possibility (writing resolutions)

a) room reservations, promotional materials

2. Resolution

3. Present

4. Reserve rooms (at least 2 weeks in advance)

5. Forward confirmation to President Pro-Temp Methner

6. Promotional materials

C. Resolution Deadline

1. Tuesday at midnight for the Spring 2022 semester

XIII. Open Comments from the Student Body (5 minutes per)

A. Transportation from airports for international students

XIV. Open Comments from Student Senate (5 minutes per)

A. Senator Addison: concerns tables on Hammond next semester

B. Senator Gyekye: hears student concerns as well

1. Have more student government representatives come to the tables

XV. Meeting Adjourned (1 minute); Time: 8:57am

A. Motion: Senator Addison

B. Second: Senator Cook

C. Measure: Pass