New Accounts Payable and Procurement Vendor Portal – PaymentWorks

PaymentWorks has been selected as our new Vendor Portal partner. Use of the portal provides vendors with direct access to enter and maintain their own data. This access eliminates data entry redundancies throughout the Purdue system, provides data safeguards through use of a secure portal and increases fraud protection for the vendors and Purdue.

Purchase or payment requests requiring onboarding of a new or change vendor in the PaymentWorks Vendor Portal will be identified when the order or Direct Invoice Voucher (DIV) is submitted for processing. Requests requiring vendor onboarding into the Payment Works Vendor Portal will be forwarded to the designated PNW Accounts Payable and Procurement Initiators who will then invite vendors to onboard with Purdue through the PaymentWorks portal.

PaymentWorks GoLive is set for March 17.

Key Features of PaymentWorks Vendor Portal:

• The most impactful benefit expected from the implementation of PaymentWorks is increased fraud protections for both the university and the vendors and indemnification of payments to vendors who have been vetted through the portal.
• PaymentWorks will automatically validate TIN/SSN/EINs and verify addresses, phone number and banking information for all vendors in the portal, which eliminates the need to conduct domestic banking verifications.
• Departments will no longer need to obtain Substitute W-9, W-9 and ACH forms for vendors being onboarded through PaymentWorks.
• Impact on the day-to-day operations of the general campus community will be minimal, initially affecting new and change vendors only.
• The Payee Certification form and Glacier paperwork will still be required for payment processing as it is today.
• International Banking Verifications are not able to be handled by PaymentWorks; they will be handled by initiators at the time of payment.
• No Change to One-Time Vendor Requests at this time.
• New DIV template will be available for use on March 7 which includes 2 new mandatory fields needed for the PaymentWorks Vendor Portal – Vendor Contact Name and Vendor Contact Email Address.  Please do not use copies of prior DIV templates.

Delays in New and Change Vendor processing are not anticipated as we move to the new PaymentWorks Vendor Portal. Questions about whether a vendor needs to be onboarded through PaymentWorks can be directed to your PNW purchasing contacts or you can also reach out to Purdue’s Accounts Payable department at vendordata@purdue.edu.