Immunization

As soon as possible! You do not have to wait to hear from us to start this process. All students living in university housing are required to submit proof of immunizations before moving into housing. You may think you have all the necessary documentation and immunizations, but that may not be the case. Please contact your doctor as soon as possible and share the above list with them to see what you are missing! The sooner, the better! 

Submitting your records early ensures there is enough time for you to gather the correct dates/information and, therefore, can be verified faster. The sooner you submit your immunization history, the sooner you can be assigned and move into University Village. Sometimes doctors run short on immunizations during the summer, so we highly recommend that you get started on this part of our application process as soon as you can. 

Purdue Northwest has partnered with Med+Proctor to evaluate student immunization records for compliance. To start, visit their secure website and create an account using your PNW email address. Once you have created your Med+Proctor account, upload a photo of your immunization records for review.

The dates will be evaluated by trained health professionals who approve or deny each vaccine dose. Please know it could take up to 72 hours for your immunizations to be verified by Medproctor.

Both the Med+Proctor Standard and Pro accounts allow you to upload your immunization documentation to the university. The Pro account allows for lifetime access to your digitized documentation.

You will need to gather as many past records as possible that state you have had the required vaccines. We will not accept any paper documentation; all dates must be uploaded into Med+Proctor.

If you are still having trouble, please talk with your doctor to see if you are able to get another shot/vaccine for the ones you are missing. They will be able to work through which ones you need to repeat due to length of time or lack of documentation. Please follow their advice.

If they decide you do not need another shot/vaccine, they will need to supply PNW Housing a signed letter stating why (on their office letterhead). This letter should be uploaded to Med+Proctor in the documents section.

Unfortunately, vaccines aren’t always available everywhere. Many places in the Hammond area provide the needed immunizations to live on campus at PNW. If you aren’t able to get the last few vaccines, there are a few things you can do to ensure your space is reserved:

1. Call the Center for Healthy Living (our on campus clinic).
2. Visit one of the locations in Hammond during your New Student Orientation

You can feel free to schedule an appointment for Move-in Day in August. If you do this, we require you to upload an appointment statement (on letterhead) to Med+Proctor so we can ensure you will receive that immunization(s). You will then need to upload a photo of your most recent immunization. If you fail to do this by the date of your appointment, you will be asked to leave housing. 

Purdue requires two doses of the Meningitis B vaccine for all incoming students under the age of 24. College students are at an increased risk of being infected with the rare but serious disease.

Please click here to access our Meningitis B fact sheet.

No, this is only required for students under 24 when classes start. Your Med+Proctor account will be verified if this is the case.

No. Meningococcal B is a separate vaccine. MCV4 protects against variants A, C, W, and Y. Meningococcal B protects from the B variant. The brand names for Meningococcal B are Bexsero and Trumenba.

You will see this referred to as Men A in your Med+Proctor Account.

Yes. Suppose you have started the vaccine but cannot complete the 2^nd dose because of the dosing schedule (28 days or six months between vaccines). In that case, our Housing Operations Coordinator will give you a final due date to complete the series when we review your submission.

It will take Med+Proctor at least 72 hours to process your immunization records. Housing cannot assign you to a room until Med+Proctor verifies your records. Please be patient and plan ahead as much as you can to ensure we have enough time to get you an assignment before your move-in date.

If you log on to your account on Med+Proctor, you should be able to see the issue notes posted by the reviewer. The most common reasons a document would be disapproved are the following:

• The vaccine was administered outside of the Center for Disease Control’s (CDC’s) accepted timeline.
• The vaccine record is not in English and requires a translation.
• The record date is incorrect.
• A vaccine is missing at least one of the required two doses:
  • This may result in the temporary clearance of a hold if the student has already received dose 1, depending on whether or not the waiting period required for dose two is still in effect.
  • If neither dose one nor dose two have been administered, or if the waiting period between the two doses has already passed, the student is not eligible for a temporary clearance.

You will receive an email from Med+Proctor once your immunization records are approved.

If you have questions, please click on the CHAT BUBBLE on their website to talk to someone on their team.

A temporary clearance or waiver grants you the ability to be assigned a room on campus. This is a short period of time while the student is in the mandatory waiting period for a second dose of a vaccine and is otherwise compliant with Purdue Northwest’s immunization policy.

You can get your second dose on campus at the PNW Clinic! Feel free to call them and schedule ahead!
Here is their website: https://www.pnw.edu/center-for-healthy-living/ 

Once you receive all of the required doses, please upload the doctor/medical professional paperwork that states what vaccines were given (name of vaccine must be listed). This MUST be on their office letterhead. Please also email our Housing Operations Coordinator, when you have done this so he can ask Med+Proctor to update your status.

Indiana code title 21, article 40, chapter 5 is available to view on the Indiana General Assembly. For more help, visit this website.

Individuals seeking a medical or religious exemption must submit a letter of request to the Director of Housing and Residential Education hand-signed by the student (parent/guardian if the student is under the age of 18).

For medical exemptions, a medical exemption will be granted upon receipt of a written statement from a healthcare provider indicating the nature and duration of the medical condition that contraindicates an immunization, as well as the specific vaccine identified as detrimental to the student’s health or certifying pregnancy or suspected pregnancy. Medical exemptions expire when the medical condition(s) contraindicating immunization change in a manner that permits immunization. The student must email this to the Director of Housing and, once approved, must upload it to the Med+Proctor Account.

For religious exemptions, Students, or their parent/guardian if the student is a minor, will write a statement indicating why they cannot obtain immunizations. The statement must be hand-signed and dated and include:

• Claimed religion;
• Specifics of which immunization(s) go against the religion;
• Specifics of what verse/phrase exempts the student from receiving the above immunization(s);
• Please read the section below called, “If I claim a religious or medical exemption from one or all of the required vaccinations and an outbreak occurs on campus, what happens?” below and include that language in your letter as well as that you understand the process and will follow the instructions of Housing Staff when notified.

The student must email this to the Director of Housing and, once approved, must upload it to the Med+Proctor Account. Please note, that a document with only a typed signature or that purports to come from someone else will NOT be accepted.

If there is an outbreak of any of the diseases for which Purdue Northwest requires immunization documentation, university administrators will consult the database of students who claimed exemption for religious or medical reasons and will contact you to advise you to leave campus immediately and not return until an “All Clear” is given.

Such actions are for the safety of students who have not been immunized, as they are at higher risk of becoming sick and further promoting an epidemic. During such an outbreak, students who formerly claimed exemption may seek to become immunized and present documentation of such immunization to avoid the keep-away notice.

If you created a Med+Proctor Account, please log into your account and make sure your immunizations meet these date requirements (BOLD below). If they do not, you will need to schedule an appointment to receive those vaccines as soon as possible.

• MMR (Measles, Mumps, and Rubella) received AFTER 1st birthday
• TDAP or TD booster within the last ten (10) years
• Meningococcal Conjugate (MCV4) on or after 16th birthday
• Meningococcal B (if 25 years and younger)
• Tuberculosis (TB) test (most recent shot date)

If you have not made a Med+Proctor account, you will need to do so using your PNW email and upload your completed PNW Resident/Student Immunization Form (found inside Med+Proctor). Please complete the process outlined above.