Facilities Use and Solicitation Policy

Dear Purdue University Northwest faculty and staff,

Please take a moment to review the information below, which provides important guidelines regarding the use of PNW facilities for both faculty and staff members, as well as external guests. Additionally, the memo outlines the campus solicitation policy for awareness.

Facilities-Use Policy

Please be reminded of the Facilities Use Policy, which defines the areas on campus that can be used and their approved purposes for activities outside of regular academic operations.

• Members of the campus community who wish to reserve rooms for faculty, staff or department events should use UniTime to make arrangements.
• External Organization Facility Use: For conferences, conventions, meetings, or other events to be hosted by outside organizations, refer to these specific guidelines for space use.
• Outdoor Space Reservations: Groups interested in reserving outdoor spaces at any of PNW’s campuses or locations should contact Physical Facilities at (219) 989-2931.
• Gabis Arboretum: For facility use at Gabis Arboretum, please contact the arboretum directly at (219) 462-0025.
• If there are questions about facility use, contact the VCFA Office at (219) 989-2232.

See the Full Facilities Use Policy

Solicitation

University facilities may be used only by persons authorized by the Chancellors of the regional campuses and only in the manner and purposes authorized by the Executive Vice President and Treasurer of Purdue University. Certain activities including solicitation, private use, and a variety of others are unallowable per university policy.

Use of university facilities in any manner which results in financial gain, either directly or indirectly, to individuals or non-university approved organizations or groups is prohibited.

Approval of all fundraising by university approved organizations or groups must be obtained from the Associate Vice Chancellor for Finance and Business Services prior to the launch of any fundraising effort.

See the Full Solicitation Policy

It is crucial for all staff to familiarize themselves with these policies to ensure campus operations run smoothly and efficiently. If you have any questions or need further clarification after reviewing the document, please do not hesitate to reach out.

Thank you for your attention to this matter.

The Office of Vice Chancellor for Finance and Administration
(219) 989-2232