Information for Vendors
Ready to help and guide you through the purchasing process quickly and easily!
Vendor Expectations
We value suppliers that take the time to understand our culture and expectations as well as finding ways to add value. Our suppliers must understand and demonstrate the importance of meeting commitments and delivering the highest quality and services.
We appreciate suppliers that form a partnership to understand and share our challenges and are committed to helping us in finding possible solutions while offering the best value to the university.
As suppliers consult with departments, informal quotations may be requested. Copies of each quotation should be directed to the appropriate buying staff at procurement@pnw.edu as well as to the requesting departments.
Business Opportunities
The opportunities for potential suppliers may be limited in some commodity areas. Procurement and Auxiliary Services has system-wide contracts in place for commodities of high dollar spend and transaction volume with terms of one to five years. The opportunity in those commodity areas may be infrequent. An example of some of these commodities are:
- Office supplies
- Scientific supplies
- Computers
- IT peripherals
- MRO
- Copy paper
- Maintenance supplies
Because we support both a centralized and decentralized procurement system to accommodate both small routine and large complex purchases We send out formal Request for Proposals on all purchases of goods and services over $10,000.00 in order to offer the best value to the university.
Smaller more routine purchasing under $10,000.00 is more decentralized and often originates from within the departments themselves. If a vendor is interested in doing business with Purdue University Northwest they can either contact the Procurement and Auxiliary Services department or reach out to a specific department that would be the end-user of the commodity or service offered. The decision of which vendors will be used on campus is not entirely dictated by us.
Gifts and Gratuities
Procurement and Auxiliary Services subscribes to the National Association of Education Procurement Code of Ethics. All personnel involved in the selection of suppliers and the purchase of goods and services should use this Code of Ethics for guidance in maintaining an appropriate relationship with suppliers.
Staff will refuse to accept gifts from suppliers unless the gift is of nominal value. The Federal Procurement Integrity Act defines nominal value as “gifts valued at $20 or less per source per occasion.” Examples of gifts that are of nominal value are promotional/logo items such as note pads, calendars, and pens.
Insurance Requirements
If fabrication, construction, installation, service or other work is specified to be conducted on the University’s premises, the Seller and/or its subcontractor(s), if any, shall maintain force during the period of such work the following coverages:
- worker’s compensation, as required by the laws of the State of Indiana;
- commercial general liability for bodily injury and/or property damage in the amount of not less than $1,000,000 single limit, per occurrence;
- automobile liability for bodily injury and/or property damage in an amount of not less than $1,000,000 single limit, per occurrence.
All Certificates of Insurance should be emailed to procurement@pnw.edu or faxed to 219-989-2929 prior to commencement of the work.
Delivery Instruction Outside Ariba
Purdue University Northwest- Hammond
2200 169th Street
Hammond, IN 46323
Purdue University Northwest- Westville
1401 S. U.S. Highway 421
Westville, IN 46391